General Data Protection Regulation (GDPR) 2018
Confidentiality in the Consultation Room
When you receive counselling services from me I will explain how I will maintain your confidentiality when we meet for your initial consultation. You will be able to ask any questions you have at that time. You can be assured that I will maintain confidentiality in all my dealings with you in line with the policy we agree during your initial consultation meeting and we will only move forward when you are completely satisfied with our agreement. Only in exceptional circumstances, such as safeguarding or if the law requires it, will information be made known to a third party. This will, however, only occur following discussion with you and will always be in line with ethical standards and the agreement we make during the initial consultation.
Your privacy is important to me and any personal information/data provided to me will be dealt with in line with the GDPR. This will include information gained from face-to-face meetings, telephone calls, texts, emails and information you provide via this web site. I may, from time to time, send you information about services that may be of interest or be of potential benefit to you, such as group counselling or community wellbeing awareness events that I may organise periodically or newsletters. However, should you not wish to receive such information you can make this known during our consultation meetings at any time. You can also contact me by email or telephone to make your wishes known.
When using the contact page of this web site you will be asked to provide certain information. The information you provide will be kept confidential in line with my terms and conditions but will be used to enable me to respond to your request for information and/or counselling.
Aggregated, non-personal data related to visits to the web site may be collected, such as the pages visited, searches made or time spent on the web site, for example. This information will only be used to improve the content of the web site and to understand the type of online traffic occurring on the site so that I can improve the services I provide.
While I will strive to protect your personal information once I receive it, you acknowledge that the security of data transmitted over the internet cannot be guaranteed 100%.
Your personal data will be used by Well Life Counselling alone and will not be shared with any third party unless I receive explicit consent from you.
I, Andrew Brown, am the Data Controller for Well Life Counselling in that I determine the purpose and means of processing personal data.
The legal basis upon which I will process client personal information/data is ‘Consent‘. This means that I will seek explicit consent from my clients before I can hold and process any of their personal data. Consent can be withdrawn at any time by emailing me your desire for withdrawal.
Under the GDPR my clients have the following individual rights in relation to how I process their personal data:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
- Rights in relation to automated decision making and profiling
For detailed information on what these entail please visit the ico.org.uk website.
In exercising these rights, for example, requesting access to information about personal data held, there will usually be no charge for complying with your request as long as I deem the request reasonable and it is not a repeat request. If the request is considered unreasonable, I reserve the right to make a charge for my time in complying with the request. I also reserve the right to refuse any request I deem unreasonable. Requests for information or in relation to the above individual rights, will normally be responded to as soon as possible and no longer than one calendar month.
The personal data I hold from my work with clients will be held for 7 years following the end of the therapeutic relationship. This is for two main reasons:
- In case a client returns for further therapy within this period
- In case of the legal requirement to make information available during this period
Personal data held will be securely destroyed (paper copy) or deleted (electronic copy) once this period of 7 years ends.
Links to other Web sites
Please be assured that your wellbeing is at the heart of what I do both inside and outside of the consultation room. You will always be treated with respect and valued as an individual and this will be the case with regard to your privacy and the confidentiality of our relationship. If you have any questions or concerns about such things please feel free to contact me to discuss. If you wish to complain about anything related to data privacy, please speak to me in confidence. Complaints can also be taken to the Information Commissioner’s Office (ICO) at its web site ico.org.uk.